For clinic staff and other professionals

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Helping you ensure your fertility or research clinic is following current regulations and guidance.

Code for Clinics

8th Code of Practice

The HFEA Code of Practice is intended to help and encourage licensed centres to understand and comply with their legal requirements.

It also gives guidance on how centres are expected to go about meeting those requirements.

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Guidance

Directions: Directions are essentially rules that clinics need to follow. They have been updated to reflect changes in the Human Fertilisation and Embryology Act 2008 and in HFEA policy.   

Chair's letters: Notifications to licensed centres of changes to HFEA policy.

Chief Executive's letters: CE letters provide relevant information about developments at the HFEA and notify licensed clinics of changes to HFEA operating procedures.

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Forms to use in your clinic

Consent forms: Record patient consent to various aspects of fertility treatment.

Patients and donors registration forms: Record the registration of fertility treatment patients, and their partner, at your clinic. Includes welfare of the child form.

Clinic operation forms: includes - Confidential declaration form, Person Responsible or Nominal Licensee form, Import and export of gametes and embryo forms and ICSI practitioner forms.

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Guide to compliance

HFEA inspection cycle: The HFEA’s continuous monitoring of licensed UK fertility centres involves a four year inspection cycle. Find out what happens before, during and after an inspection visit.

Complying with the Code of Practice: See what inspectors consider when making assessments of a centre’s practice and how that links to the guidance notes in the HFEA Code of Practice.

Clinic incidents: Reporting adverse incidents is recognised as one of the best ways of ensuring that errors and their causes are identified and the opportunity for them to happen again is reduced.

...more about how we monitor your clinic

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Guide to licence applications and inspections

The guide to licence applications and inspections will take you through the process of applying for your first licence, renewing an existing one and preparing for your inspection. 

You can also find out how to make variations to a licence you may already hold.

Getting a licence can be an involved and lengthy process - make sure you are prepared before starting the application process. 

...read the guide to licence applications and inspections

Get the latest news

Clinic Focus is a monthly newsletter exclusively for licensed centre staff.

The newsletter contains essential information on various topics such as details of new procedures, best practices, invitations to clinic related events and updates from around the fertility sector.

All licensed centre staff can subscribe to the email.

Subscribe to Clinic Focus

Quality manual for clinics

A quality manual is a fundamental part of any Quality Management System (QMS) and it is mandatory for fertility clinics licensed by the HFEA to have a Quality Management System in place. 

A collaborative project involving the British Fertility Society, Association of Clinical Embryologists and the HFEA has been undertaken to develop a skeleton quality manual for the ART sector.

The skeleton manual below has been produced to help centres who are developing their own quality manual: there is no requirement for centres to use this template or to replace their existing quality manual.

Clinic Self Assessment Questionnaire (SAQ)

The Self assessment questionnaire (SAQ) assesses how compliant your clinic is with the HFE Act 1990 (as amended) and standard licence conditions.

Download a copy of the SAQ:

NOTE: this PDF is for reference only - the SAQ has to be completed through the Clinic portal.

...login to the Clinic portal

Login to the Clinic portal

Login to update your clinic's details, apply for treatment, storage and research licences, read incident alerts, complete the SAQ and Special Directions.

Clinic portal login

Forgot your login details? Contact us for help portalsupport@hfea.gov.uk