FAQs on EDI forms

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Intention to treat (ITT) forms

When should I use an ITT form?

When there is an intention to perform an IVF treatment cycle with egg collection. An ITT form is not required for a DI treatment or an egg donation cycle.

I am carrying out an un-stimulated cycle should I complete an ITT form?

Yes, you should complete the date of the patients last menstrual period (LMP).

My patient is an egg recipient should I complete an ITT form?

An ITT form is not required for an egg recipient.

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Donor information forms


My patient is sharing her eggs do I need to complete a donor information form in addition to a patient registration form?

Yes, the patient is effectively an egg donor so a donor information form must be submitted to the HFEA.

Where can I get copies of the donor information form for donors to complete?

A blank form can either be printed from EDI or a colour form can be downloaded and printed from the HFEA website.

I'm not sure how to upload/print/save on EDI, how do I find out what to do?

Refer to pages 7 and 8 on your EDI guidance notes, if you can't find your guidance notes call your QA officer.

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Invoice queries

How do I check what my monthly invoice should be?

An EDI Billing report can be generated at any time to display a statement of chargeable forms. This can be found in the reports menu in EDI, select Billing Current Centre charges.

I have an invoice query what should I do?

Email you query to finance@hfea.gov.uk

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Error validation report

I am having trouble accessing my error report, what should I do?

Contact you QA officer immediately and they can tell you how to access the report, if there are still problems you should send an email to edisupport@hfea.gov.uk and your problem will be addressed as soon as possible.

How often should I check my error validation report?

Ideally you should check your error report daily to ensure there is not a build up of errors. You should clear the report weekly.

If something hasn't cleared on my error report after I’ve sent a correction, what should I do?

Call your QA officer to find out the source of the problem.

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Specific error queries

Why do I keep getting error 131 on my validation report but I have sent in a registration form?

 This error often occurs if the registration is sent after the treatment form, you do not need to re submit the form. This error will clear when the system next processes forms for your centre. 

Deletion requests

A cycle has been abandoned due to poor response should I delete the ITT form?
No an ITT form should only be deleted if there has been a duplicate.

How do I delete a form from the register?

You need to submit a deletion request from through EDI stating the reason why the form should be deleted.

When should I request a form to be deleted?

If a duplicate form has been submitted or if a form has been submitted in error

A cycle has been abandoned due to poor response should I delete the ITT form?

No. An ITT form should only be deleted if there has been a duplicate


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Registry Forms

The latest set of register forms were introduced by the HFEA in October 2007 following a review of the data set by clinicans and others who worked in the sector.

How should the forms be completed?

The guidance notes for the associated forms should answer most of the questions you have.  If, after having read the guidance notes and reviewing the forms, you still have questions please contact your assigned QA repreaentative or email them to us at: edisupport@hfea.gov.uk

Page last updated: 14 April 2009

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